project workshops

Adopting a facilitative style of project management is proven to be one of the fastest ways to project success.  However, many projects operate with a project manager who is a content/ /subject matter expert who therefore needs to provide content to any workshop and this ends up preventing them from facilitating effectively.  Changescape can solve this problem for you by providing consultants with expert facilitation skills who also have in-depth project management expertise so will know if what is being facilitated is fit for purpose. 

Changescape can offer several types of pre-defined project workshop or we can design a workshop approach for your specific project.  Examples of our standard project workshops are:


Project Strategy Workshops (PSW) To Gain agreement

The PSW addresses the following aspects of a project:

  • Definition of the Problem being solved or Opportunity being addressed
  • Objectives
  • Scope
  • Constraints
  • High level working assumptions
  • Stakeholders mapped and analysed
  • Design strategy
  • Business case benefits affirmed
  • Procurement approach
  • Funding/approvals approach
  • Resource requirements
  • Delivery phases with target end dates
  • KPIs (including behaviours)
  • Reporting/escalation structure
  • Roles & Responsibilities identified & agreed
  • Key Risks identified with corresponding risk management plans

The PSW is typically attended by:

  • Changescape Facilitator
  • Project Manager
  • Project Sponsor
  • Product / Proposition Lead
  • Delivery Partners
  • PMO
  • Financial Controller
  • Key business benefit Stakeholders
  • Key business usage Stakeholders
  • Delivery Partners


Project Risk Workshops (PRW) To Identify & Manage Risks

The PRW addresses the following aspects of a project:

  • Identification of all risks
  • Quantification of probability
  • Quantification of business & project impact
  • Identification of Risk Response Strategies
  • Agreement of Risk Response Actions
  • Identification of Risk Owners


The PRW is attended by:

  • Changescape Facilitator
  • Project Manager
  • Project Sponsor
  • Product / Proposition Lead
  • Delivery Partners
  • PMO
  • Financial Controller
  • Key business benefit Stakeholders
  • Key business usage Stakeholders


Project Initiation Workshops (PIW) To Get Going
  • The PIW addresses the following aspects of a project:
  • High-level milestone plan established
  • High-level resource plan for each stage including feasibility 
  • Prioritised requirements list - baseline agreed
  • Business process change baseline agreed
  • Decision tree for project established (with accountabilities)
  • KPI reporting accountabilities, via escalation structure agreed
  • Skeleton feasibility created with accompanying detailed plan

The PIW is attended by:

  • Changescape Facilitator
  • Project Manager
  • Project Sponsor
  • Product / Proposition Lead
  • Delivery Partners
  • PMO
  • Financial Controller
  • Key business benefit Stakeholders
  • Key business usage Stakeholders

 

Project Test Strategy Workshops (TSW) To Prepare for Quality

The TSW addresses the following aspects of project testing:

  • Test Approach identified and agreed
  • High-level testing milestone plan established
  • High-level resource plan for each test stage
  • High-level test estimates (duration and effort) identified
  • High-level test preparation tasks identified (environments, data, plans, reviews, etc.)
  • Test roles and responsibilities agreed
  • Approach to each test stage agreed
  • Quality criteria agreed by owners of each test stage
  • Provision of key input to the Test Strategy document

The TSW is attended by:

  • Changescape Facilitator
  • Project Manager
  • Product / Proposition Lead
  • Solution Architect
  • Test Manager
  • PMO
  • Financial Controller
  • Key business benefit Stakeholders
  • Key business usage Stakeholders


Project Test Planning Workshops (TPW) To Plan for Quality

The TPW addresses the following aspects of project testing:

  • Detailed test coverage for each test stage
  • Detailed statement of what is planned not to be covered
  • Agreement on pass and fail criteria
  • Confirmation of test estimates (duration and effort)
  • High-level test milestone plan confirmed
  • Test cases prioritized according to agreed level of associated risk
  • Confirmation of approach to test change management
  • Confirmation of the test review schedule
  • Confirmation of success and progress measures

The TPW is attended by:

  • Changescape Facilitator
  • Project Manager
  • Product / Proposition Lead
  • Solution Architect
  • Test Manager
  • Test Analysts
  • PMO


Commit Workshop (CW) To Confirm the Plan

The Commit Workshop addresses the following aspects of a project:

  • Verification of estimates (durations)
  • Verification of tasks and milestones
  • Verification of interdependencies
  • Confirmation of availability of skilled resource (delivery and business)
  • Agreed project plan
  • Agreed management plan
  • Agreed control processes for project
  • Action list created (for agreed commitment reviews)
  • Resumed review date (for failed commitment reviews)

The Commit Review is attended by:

Changescape Facilitator

  • Project Manager
  • Project Sponsor
  • Product / Proposition Lead
  • Solution Architect
  • PMO