time management

Delegates will learn
  • How to recognise their own time culture
  • How to prioritise
  • How to avoid wasting time
  • How to use personal planning
Style

This is a 2-day workshop with a mix of discussion and practical work that will provide delegates with the opportunity to practice the skills learned. 

Target Audience

Any one who finds time hard to manage.

Topics

SETTING THE SCENE

  • Introduction
  • Business drivers for effective time management
  • Profile of an effective time manager
  • Personal assessment

CONCEPTS OF TIME

  • Importance
  • Urgency
  • Time loss

COMMON TIME WASTERS

  • E-Mail
  • Phone Calls
  • Support Work
  • Interruptions
  • Breaks

TIME LINKED TO PERFORMANCE

  • Business efficiency
  • Personal goals
  • Personal performance

PERSONAL TIME CULTURES

  • In Time
  • Through Time
  • Polychronic
  • Monochronic
  • Personal preferences

DEFINING OBJECTIVES

  • Starting with the end in mind
  • Personal mission & vision
  • Personal goals
  • Turning goals into SMART objectives

BEING PROACTIVE

  • Taking responsibility
  • Personal management

USING TIME QUADRANTS

  • Defining the quadrants
  • The value of each quadrant
  • Maximising time in the best quadrant

PERSONAL PLANNING

  • Daily plans
  • Long term plans
  • Activity networks
  • Effective resource planning
  • Maintaining plans

STRATEGIES FOR BETTER TIME MANAGEMENT

  • Effective decision making
  • Delegating effectively
  • Handling interruptions
  • Managing incoming calls
  • Managing outbound calls
  • Organising your workspace
  • Dealing with stress
  • Negotiating your workload
  • Communicating effectively

PROJECT MANAGEMENT AND TIME MANAGEMENT

  • Establishing Terms of Reference
  • Defining Roles & Responsibilities
  • Estimating
  • Scheduling

SUMMARY & CLOSE

  • Key learning points
  • Action planning